No card asked for · nothing taken from a booking · your data exports
Base helps a small Cyprus garage follow a customer vehicle from the promised workshop slot through intake, diagnosis, an accepted quote, repair work and handback. The vehicle remains visibly in the workshop while it is in the garage’s custody. A work order cannot be closed before handback, and extra work becomes an accepted change rather than a silent edit to the owner’s agreed amount.
The profile fits a workshop with roughly one to ten bays that books arrival time before diagnosis, takes a customer’s vehicle into custody, prepares a versioned quote, performs one job across one or more visits and hands the vehicle back. It supports mechanics, lifts or bays, fitted-parts evidence and linked warranty return work.
Quote, job and visit form one repair flow, with intake and handback protecting vehicle custody.
The counter records the customer, vehicle, requested service and arrival time, then allocates the required mechanic and lift or bay for that visit. All named people and equipment must be free together or the visit remains unscheduled.
At arrival, authorised staff record make, model and plate through the customer asset, intake time, odometer and the owner’s description of the issue. A vehicle already in the workshop cannot be taken in a second time.
The garage records a quote version with labour, supported parts and other labelled lines. The owner accepts that exact version outside any payment flow. An unaccepted quote cannot create authorised repair work, and later changes need a visible change order.
An accepted quote becomes a job that can outlive one workshop visit. Staff schedule mechanics and equipment, record work and fitted-parts evidence, and link a warranty return where applicable. A collision leaves the visit unscheduled rather than partly reserving a bay.
The counter records return time and outgoing odometer when the owner collects the vehicle. The job cannot close while intake still says the car is in the workshop. This guard keeps “work finished” separate from “custody ended”.
A useful garage record must join promised time, agreed work and physical custody.
The counter can promise an arrival hour, mechanic and bay without pretending it already knows the repair. Intake and assessment then create the evidence for a quote. The original appointment remains the operational doorway, not a fabricated fixed repair package.
Vehicle intake records when the car arrived, its odometer and the owner’s description in their own words. The morning board can show vehicles on the lot, oldest first. Handback ends custody; marking work complete alone does not.
Quote versions keep labour and other labelled lines. Acceptance snapshots the agreed version. When work on the lift reveals something else, staff issue a change order and obtain acceptance instead of overwriting the amount the owner approved.
The repair lifecycle and the physical possession of the customer’s car are related but distinct states.
A visit reserves every required mechanic and lift or bay in one transaction, including active buffers. If one cannot be allocated, the complete visit is not scheduled. The bay uses the existing equipment resource rather than inventing a workshop-only type.
Intake opens a custody record with arrival facts. Handback closes it with return facts, and the outgoing odometer cannot be lower than intake. A completed repair cannot close the job until the vehicle has actually left the workshop’s keeping.
The flow covers ordinary repair work and the refusals that prevent unauthorised or misleading closure.
The booked lift and mechanic are ready. The counter records vehicle intake, odometer and the owner’s description. Diagnosis produces a quote, the owner accepts that version, and the workshop creates the job and records work before handback.
Staff have prepared an estimate, but no valid acceptance exists. Base refuses the transition into authorised job work. The team may issue a corrected version or wait for acceptance; it cannot treat an unanswered quote as permission.
The mechanic marks the repair work complete, yet the vehicle has not been collected. Base keeps it on the workshop board and refuses final job closure. Only authorised handback with the return facts ends custody and allows closure.
The record supports the garage’s decisions while leaving money, liability and official certification outside the product.
Quote versions, acceptance, change orders, visits, fitted-parts observations, warranty links, intake and handback retain actors and times. Later catalogue edits do not rewrite accepted work. Corrections preserve history instead of deleting an inconvenient version.
Make, model, plate, odometer and the owner’s description support the repair and custody workflow. The garage controls staff access, privacy notices and retention. Base does not infer roadworthiness, establish fault or stamp an official service history.
Add real services with labour duration and price context, mechanics with working hours and skills, and lifts or bays as named equipment. Create customer vehicle records and configure intake, quote, job, visit, handback and warranty permissions. Add reviewed terms and privacy documents. Train the counter to record owner wording and odometer accurately, to obtain acceptance for every quote version and change order, and to hand back before final closure.
The profile manages repair work and custody without implying a full automotive ERP.
Base is not a parts warehouse, tyre hotel, fleet-contract platform, roadside-recovery service, accounting system, payment processor or official service-book stamping authority. A workshop quote does not require the owner’s home address because the work happens at the garage. Customer money moves outside Base.
Parts fitted can be recorded as job evidence, but Base does not run procurement, warehouse stock, tyre storage, fleet contracts, roadside recovery or official service-book stamping. Those need separate operational and legal scope.
Accepted quote lines and manual payment facts can remain visible, but Base does not take money, reconcile banks or run workshop accounting. The customer pays and receives refunds outside the platform.
A job cannot proceed from a quote the owner has not accepted. A visit cannot partially reserve a mechanic or bay, and a job cannot close while the vehicle remains in custody. Each failed action preserves the last valid state.
A booking is not only a time — it is a person, a room and a machine, all of which can be busy. Booking the time and discovering the rest afterwards is how a day falls apart.
ExploreThe same person books four times and is typed in four times, each time slightly differently, and by the fourth nobody can tell whether they owe money.
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Yes. Car service online booking runs from the garage’s booking page in English, Greek or Russian, and the request takes an arrival slot before diagnosis. This garage booking system then carries the vehicle through intake, an accepted quote, repair and handback. As auto repair shop software it takes no commission and no card payments; the customer pays the garage directly and staff record the payment.
Yes. Intake records the vehicle, arrival, odometer and owner-reported issue. Handback records return facts and ends custody; a vehicle already on site cannot be taken in twice.
No. The accepted quote version authorises the job. If the scope or amount changes, staff create a visible change order and obtain the required acceptance.
Yes. A visit reserves all required named staff and equipment in one action. If either conflicts, the visit remains unscheduled rather than creating a partial reservation.
No. Work completion and custody are separate. Final job closure is refused until authorised handback records that the customer vehicle has left the workshop.
No. Fitted-parts evidence may be recorded, but warehouse management, accounting and payment processing are outside the profile. Customer money remains external.
Next step
Registration takes an email address. The operating model, services and resources are configured afterwards, in the console.