No card asked for · nothing taken from a booking · your data exports
Base helps a small landlord or property operator manage a long-term tenancy around one accepted contract version. Activation protects the named unit from an overlapping active term and generates a finite schedule of obligations inside the contract dates. External payment evidence, utility readings, move-in and move-out inspections, renewal versions and termination records stay connected without turning the platform into accounting software or legal advice.
This profile fits a small Cyprus landlord or property manager that needs stable contract versions, one active tenancy period per named unit, scheduled rent and other obligations, manual external payment evidence, readings, inspections, renewal and termination history. It is useful when the team must know what agreement created each due item and what evidence closed it.
One versioned contract activates the unit period and generates the finite operational work that follows.
Staff create the named property unit, tenancy offering, parties, intended dates, rent, deposit and mandatory charge terms. The landlord provides reviewed legal documents and privacy decisions. Base stores operational fields and references but does not generate legal advice or decide whether a clause is valid.
Changes during negotiation produce new draft versions. Acceptance points to the final selected version, actor, time and signed-document reference where used. Once accepted, rent terms and dates are not edited in place. A correction or renewal follows an explicit new versioned path.
Activation rechecks unit availability and the required evidence, creates the exclusive tenancy period and generates obligations only within the bounded contract horizon. If another active term overlaps, the transaction fails and no obligations are produced for a tenancy that does not exist.
Staff link factual external money entries to the appropriate obligations and record utility readings, move-in or periodic inspection evidence under role and retention controls. An overdue status means evidence has not satisfied the obligation; it does not prove non-payment outside the recorded information.
A renewal creates the next contract version and a new bounded obligation schedule after overlap checks. Termination records the authority, reason and effective date while keeping earlier obligations. Move-out evidence, final readings and deposit outcome close the operational trail without deleting the original tenancy.
The contract owns the period and obligations; later events append evidence instead of rewriting the agreement.
Every draft and accepted contract has its own immutable version and acceptance or signature reference. A renewal creates the next version and dates; it never edits the earlier term. Staff can therefore see which agreement applied to an obligation, inspection or termination decision.
A named unit is exclusive capacity. Contract activation checks the approved parties, policy evidence and tenancy dates, then protects the full period in one transaction. A concurrent or existing active tenancy that overlaps causes a refusal and creates neither a second term nor its obligations.
An obligation records what the contract expects for a bounded period. A separate immutable manual fact records external payment evidence and links it to the relevant obligation. Corrections use an auditable void and replacement, so staff do not erase what was previously entered or confuse expectation with collection.
The tenancy contract is the lifecycle owner, not a booking that can be freely edited after confirmation.
Unit availability, dates and required acceptance evidence are checked atomically. Database protection refuses overlapping active contracts even when two staff actions race. The failed activation leaves the accepted draft available for correction but creates no partial reservation or obligation schedule.
Expected rent or other approved charges are generated only for dates covered by the accepted version. Each item can link to immutable external evidence. Generation is idempotent, and a renewal adds a new version and schedule rather than extending the old term invisibly.
Activation, external payment evidence and renewal show how the contract remains the stable source.
The manager selects the final contract version and signed reference for a named unit. Base confirms that no active tenancy overlaps, reserves the agreed period and creates the finite monthly obligations. Move-in readings and inspection evidence are then attached to that tenancy.
Another staff member tries to activate a term that begins before the current tenancy ends. Base refuses the activation at the shared protection. The competing draft remains available to amend or decline, but no second active tenancy and no duplicate obligation schedule are created.
Staff create a renewal version with the new dates and terms, retain the earlier agreement, recheck unit availability and generate only the new bounded obligations. If acceptance or required evidence is incomplete, renewal activation waits instead of changing the existing contract.
The history shows what the operator recorded and under which contract, while law and financial judgment remain external.
Drafts, acceptance references, activation, obligations, external money facts, readings, inspections, renewals, notices and termination events retain actor and time. Money entries are immutable; correction preserves the voided record and replacement. Uploaded documents use approved access and attachment controls.
Base does not advise on contract wording, notice validity, deposit deductions, rent disputes or retention periods. The organisation and its advisers decide what evidence is necessary, who may view it and how Cyprus requirements apply. The record supports that decision rather than replacing it.
Create each named unit, tenancy offering and authorised staff roles. Prepare reviewed contract, privacy, notice, inspection and deposit documents; define rent and approved charge terms, contract dates, obligation cadence, external evidence methods and move-in or move-out requirements. Decide access and retention for signed references, readings and photos. Preview imports for missing parties, mutable source records, overlapping active terms, obligations outside the contract and broken evidence links.
The profile preserves tenancy operations without claiming accounting, legal service or property-marketplace breadth.
Base is not an accounting ledger, bank reconciliation service, property marketplace, legal adviser, maintenance ERP or card-payment system. It does not draft authoritative tenancy clauses or decide notices, deposit outcomes or disputes. Those responsibilities stay with the landlord and qualified advisers.
Obligations show what is expected under the contract, while immutable manual entries record external evidence. Base does not access bank accounts, reconcile statements, produce an accounting ledger or infer that money was paid when evidence is absent.
The profile does not advertise units to a marketplace, rank applicants, dispatch maintenance trades or draft authoritative legal clauses. The landlord decides parties, documents, notices, renewals, termination and any maintenance process.
Tenants pay the landlord outside Base using the method the landlord and applicable rules require. An accepted contract version and manual money fact cannot be rewritten. Invalid evidence or an overlapping term is refused while the last valid record stays intact.
The promise is made before the calendar is checked, and the double booking is found by the customer standing at the counter. One view of what is free removes the guess.
ExploreEvery «what time was my booking again?» is a phone call your staff answer instead of working.
ExploreThe terms were on a printout in a drawer, the customer says they never saw them, and nothing recorded which version was in force that day.
ExploreBase landlord software has a Free plan at €0 with 2 staff accounts and 5 bookable items; Standard is €19 and Pro €39 a month per business. As tenant management software it keeps contract versions, rent obligations, readings and inspections in one record. It is property management software for the operational side only: it takes no commission and no card payments, and rent moves between tenant and landlord outside Base.
No. The accepted version remains immutable. A negotiated change or renewal creates a new version so earlier terms, obligations and evidence remain historically accurate.
Activation protects the named unit for the accepted term in one transaction. An overlapping active contract is refused without creating a second reservation or obligations.
No. Rent moves between tenant and landlord outside Base. Staff can record immutable external evidence and link it to the obligation it satisfies.
Staff prepare and accept a new contract version, recheck the unit period and generate a new finite obligation schedule. The original contract is never extended by editing it.
No. Contract wording, notices, deposits, disputes, tax and accounting remain with the landlord and qualified advisers. Base keeps the operational record only.
Next step
Registration takes an email address. The operating model, services and resources are configured afterwards, in the console.
